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Notices Clause

Updated as of July 2026

A provision, also called a notice provision, setting how the parties must deliver formal communications under the contract and when those notices count as legally received.

Reviewed by

GC AI Solutions Team

•

Updated

June 2026

Definition

A notices clause looks like administrative trivia until a termination turns on whether your email counted. It allocates the risk of a missed message by fixing exactly how a formal communication must travel and when it legally lands. For in-house counsel, the deemed-receipt rule is the part that matters: it sets the date a cure period, a termination, or a renewal window starts to run. The operative questions are whether the permitted methods match how the relationship actually communicates, whether email alone is enough, and whether a notice counts on dispatch or on receipt. A practical test: if your standard way of reaching the counterparty is email, but the clause only recognizes certified mail, your notices may not count when you need them most.

What It Does

A notices clause specifies the approved methods, addresses, and timing for delivering formal communications under a contract, such as a termination, breach, or renewal notice. It lists permitted channels (hand delivery, courier, certified mail, and often email), names the recipients and addresses, and sets when a notice is deemed received. The deemed-receipt rule is the operative part, because it fixes the legal date a notice takes effect, and that date controls cure periods, termination deadlines, and limitation windows. A defective notice can invalidate an otherwise proper termination.

Lists the delivery methods that count, such as hand delivery, courier, certified mail, and, increasingly, email
Names the people and addresses that receive notice, often including a required copy to counsel
Sets when a notice is deemed received, which fixes the effective date for every downstream deadline
Governs how a party updates its notice address during the term
Controls the validity of high-stakes notices such as termination, breach, and renewal

Email has moved from a backup channel to a primary, expressly permitted method in commercial notices clauses drafted in recent years.

When You'll See It

The notices clause appears in every signed contract that carries deadlines: SaaS agreements, master services agreements, leases, credit agreements, and M&A purchase agreements. It sits at the back, in the miscellaneous or general provisions, next to governing law and amendment. The drafting varies most in leases and finance, where deemed-receipt timing and required copies to counsel get negotiated closely.

It matters most where a deadline turns on the notice itself, such as a cure period before termination or an option exercise with a fixed date. The more a right depends on timing, the harder you read the method list and the deemed-receipt rule.

Examples

Avangrid, Inc.

Iberdrola, S.A., Side Letter to Platinum Commitment Letter

Deemed-receipt timing

Mutual

2023

"All notices, requests, claims, demands and other communications hereunder shall be in writing and shall be given (and, in the case of delivery in person or by overnight courier, shall be deemed to have been duly given upon receipt) by delivery in person or overnight courier to the respective parties at the following addresses[…]"

Source

Regions Financial Corporation

Computershare Inc., Amendment to Deposit Agreement

Methods enumerated + email

Mutual

2023

"Any and all notices to be given to the Corporation hereunder or under the Receipts shall be in writing and shall be deemed to have been duly given if personally delivered or sent by mail or overnight delivery service, or by facsimile transmission or electronic mail, confirmed by letter, addressed to the Corporation[…]"

Source

Bridgford Foods Corporation

Raymond Lancy, Consulting Agreement

Methods enumerated

Mutual

2023

"All notices, requests, demands and other communications (collectively, "Notices") given or made pursuant to this Agreement shall be in writing and shall be deemed to have been duly given if sent by recognized international overnight courier, facsimile or electronic mail, or otherwise actually delivered, to the following addresses[…]"

Source

LD Real Estate, LLC

Ron Hoover Companies, Inc., Real Estate Purchase Agreement

Methods enumerated + deemed-receipt

Mutual

2025

"Any notices or other communications which may be required or desired to be given under the terms of this Agreement shall be in writing and shall be deemed to have been duly given if personally delivered, delivered by electronic mail, nationally recognized overnight courier or if United States mail, addressed to the respective party at the address[…]"

Source

Negotiate

Sets the duration, scope, territory, and carve-outs that define the restriction

You want certainty it counts

Get email approved as a valid standalone method, with no requirement to also mail a hard copy.
Pin deemed-receipt to a short, objective trigger such as one business day after courier dispatch.
Require the other side to keep its notice address current and to tell you of any change.
Drop any requirement to copy multiple recipients before a notice takes effect.
Confirm a notice is valid even if the recipient refuses or ignores delivery.

If you're the one receiving it:

You want to avoid surprise notices

Require a copy to your legal department or outside counsel for any notice to be effective.
Set deemed-receipt on actual receipt, not on dispatch, so a missed email does not start the clock.
Limit valid methods to channels you monitor, and exclude personal email addresses.
Add a longer deemed-receipt window for international delivery.
Require a confirmation or read receipt for email notices.

A notice is only as good as the method that delivers it. Read this clause before the deadline, not after.

Red Flags

Email allowed with no deemed-receipt rule, so a message lost to spam can still start a cure or termination clock.
Deemed receipt set on dispatch rather than actual receipt, which charges you for notices you never saw.
No mechanism to update the notice address, leaving a stale address controlling.
A required copy to a third party that, if missed, voids an otherwise valid notice.
Notice methods limited to physical mail in a relationship that runs entirely over email.

FAQs

A provision setting the approved methods, addresses, and timing for delivering formal communications under a contract, and when those notices are deemed received.

A notices clause defines contractually valid notice. Actual notice means the party in fact learned the information. A compliant clause can make a notice effective even without proof the recipient read it.

Use a method the clause expressly permits, send to the named address and any required copy recipients, and keep proof of dispatch and delivery to establish the deemed-receipt date.

Many modern clauses permit email, sometimes as a standalone method and sometimes only alongside courier or mail. Check whether email alone is sufficient and how receipt is deemed.

On the trigger the clause names, such as actual receipt, a set number of days after mailing, or one business day after courier dispatch. That date controls every contractual deadline.

Yes. Courts have voided terminations sent by a method the clause did not authorize or to the wrong address, so strict compliance matters.

It is different from the notices clause. A notice and cure provision gives a breaching party a set period to fix the problem after receiving written notice, before the other side can terminate. The notices clause governs how that notice must be delivered; the cure period itself usually lives in the termination clause.

This content is for informational purposes only and does not constitute legal advice.

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Related Clauses

Termination

A contractual provision that sets out how, when, and by whom a contract can be ended before its natural expiration.

Amendment

A provision requiring any change to the contract to be made in a signed writing, blocking informal or oral modifications.

Waiver

A provision stating that failing to enforce a contractual right once does not forfeit it, and that any waiver must be expressed and, usually, in writing.

Governing Law

A contractual provision that selects which jurisdiction’s substantive law will be used to interpret and enforce the agreement.

Assignment

A contractual provision that controls whether a party can transfer its rights or obligations under the contract to a third party.